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when does TB send the invitations to attendees?

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plaisaeb
plaisaeb
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It is not clear when an invitation gets sent to invitees.

I want to set up a meeting every week and send an invitation one day before the meeting as a reminder.

Now when I am testing this I set up a date with attendees and with a reminder 24 hours prior. When I save it, it asks me immediately if I want to send an invitation now...I click no, assuming it will send the message 24 hours before the meeting.

I have been successful only a few times...what is the problem? Sometimes it sends a message before the meeting...sometimes not.

Regards,

Ed

It is not clear when an invitation gets sent to invitees. I want to set up a meeting every week and send an invitation one day before the meeting as a reminder. Now when I am testing this I set up a date with attendees and with a reminder 24 hours prior. When I save it, it asks me immediately if I want to send an invitation now...I click no, assuming it will send the message 24 hours before the meeting. I have been successful only a few times...what is the problem? Sometimes it sends a message before the meeting...sometimes not. Regards, Ed

Zgjidhje e zgjedhur

Sending reminders is problematic.

If we were to use Thunderbird/Lightning then it would need to be running and connected to the internet at the precise time at which you wanted the reminder sent.

We need some sort of online resource to do this for us; a server that is kept running 24/7 with backup and failover. Or a self-contained device such as a mobile phone.

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christ1
christ1
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Now when I am testing this I set up a date with attendees and with a reminder 24 hours prior.

The appointment will be added to your calendar, and you'll get a reminder for it 24 hours prior. This isn't a reminder to re-send the invitation.

When I save it, it asks me immediately if I want to send an invitation now...I click no

You'll have to say 'yes' to send the invitation in the first place. If you say 'no', the invitation is never sent.

assuming it will send the message 24 hours before the meeting.

You can only send the invitation immediately. I don't think the functionality for delayed sending exists at all.

plaisaeb
plaisaeb I zoti i pyetjes
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Thank you for the clarification. Unfortunately the use of the word "notify" and "notification" is very inconsistent among programs.

Now at least I know that I cannot do what I was hoping to do.

It is most unfortunate that no program (as far as I can tell) has the feature which would allow setting up meetings on a calendar and then sending "reminders" at a predetermined time.

There is no point in setting up a meeting for next month and sending a notice now, without sending a reminder closer to the meeting date.

Maybe TB could add that feature.

Thanks again.

christ1
christ1
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When you send an invitation for a meeting for next month it is up to the recipient to set a reminder for the appointment.

plaisaeb
plaisaeb I zoti i pyetjes
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I appreciate that...but we all know the reality.

I think it is great that my dentist's and doctor's office call me with a reminder about an appointment in two days' time, even though I have put it on my computer's calendar.

I am looking for a similar feature on a calendar.

Zenos
Zenos
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Zgjidhja e Zgjedhur

Sending reminders is problematic.

If we were to use Thunderbird/Lightning then it would need to be running and connected to the internet at the precise time at which you wanted the reminder sent.

We need some sort of online resource to do this for us; a server that is kept running 24/7 with backup and failover. Or a self-contained device such as a mobile phone.